WinScribe for iPhones

Publication Date: April 2010

User Guide : First Steps

Portions of the software described in this document Copyright

document is subject to change without notice. The software described in this document is furnished under a license agreement

or nondisclosure agreement. The software may be used or copied only in accordance with the terms of those agreements. No

part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or any means electronic or

mechanical or photocopying and recording for any purpose other than the purchaser's personal use without the written

permission of WinScribe Inc.

WinScribe® is a registered trademark of WinScribe Inc in New Zealand and other countries. Microsoft is a registered trademark,

Windows NT and Windows is a trademark of Microsoft Corporation. Dragon NaturallySpeaking® is a trademark of Nuance, Inc.

and is used here under license. Other brands and their products are the trademarks or registered trademarks of their respective

holder and should be noted as such.

WinScribe Inc Ltd

P.O. Box 33-178 Takapuna

Auckland

New Zealand

Email: [email protected]

Visit our web page: http://www.winscribe.com

Contents

WinScribe for iPhones ........................................................................................................................ 4

System Requirements ................................................................................................................................................... 4

How it Works ..................................................................................................................................... 4

Using WinScribe on the iPhone .......................................................................................................... 5

Starting WinScribe ........................................................................................................................................................ 5

Configuring WinScribe Settings..................................................................................................................................... 6

Creating a Job ............................................................................................................................................................... 8

Enter a Subject ........................................................................................................................................................ 9

Change the Job Type ............................................................................................................................................... 9

Set the Job Priority ................................................................................................................................................ 10

Set Advanced Job Options ..................................................................................................................................... 10

Record the Job ....................................................................................................................................................... 11

Save / Send the Job ............................................................................................................................................... 11

Searching for a Job ...................................................................................................................................................... 12

The Job List ................................................................................................................................................................. 13

The Drafts Folder ................................................................................................................................................... 13

The Outbox ............................................................................................................................................................ 14

Sent Items ............................................................................................................................................................. 14

Working Offline ........................................................................................................................................................... 15

Getting Version Information ....................................................................................................................................... 15

Launching WinScribe from Another Application or Browser on the iPhone .............................................................. 16

Index ............................................................................................................................................... 17

WinScribe for iPhones

WinScribe for iPhones, in conjunction with WinScribe Pocket PC Server, adds iPhone recording

capabilities to WinScribe Digital Dictation systems.

The WinScribe iPhone solution consists of two components:

 Pocket PC Server: A web service that allows iPhone and PDA clients to retrieve existing WinScribe

dictation jobs and upload completed dictation jobs to the WinScribe server.

 WinScribe for iPhones: A WinScribe application that runs on the iPhone enabling authors to record

and upload jobs

This guide is an abridged version of the full user guide and describes the steps for configuring settings

and using WinScribe to record and edit jobs. For installation instructions, please refer to the WinScribe

for iPhones User Guide.

System Requirements

WinScribe for iPhones supports iPhones running OS v.3.1.3 and above including:

 iPhone

 iPhone 3G

 iPhone 3GS

Note: WinScribe can also run on an iPod Touch but requires a headset and microphone.

How it Works

WinScribe for iPhones uses the Winscribe Pocket PC web service (WsPPCServer) to connect to the

WinScribe database via the 3G Telco carrier or WIFI network.

Once configured (see page 6), the iPhone automatically connects to the web service if it is available to

upload jobs and synchronize data between the iPhone device and the WinScribe database.

WinScribe for iPhones

Using WinScribe on the iPhone

Starting WinScribe

To Start WinScribe:

1. Select the WinScribe icon on your iPhone menu

The main window opens with the job list displayed.

If you are starting WinScribe for the first time, you'll need to configure the settings (see page 6) to

define the Author ID, Password, and WinScribe Web Server URL before you can create and send jobs.

The application then synchronizes with the server (provided a network connection can be made) to

obtain the information for job type, department, and typist.

Using WinScribe on the iPhone

WinScribe for iPhones

Configuring WinScribe Settings

 Use the Settings button to select your required options for the application

 Press the Done button to return to the previous screen

Option

Description

Job Type

Defines the default Job Type for new jobs. This can be adjusted when recording a

job.

Department

Defines the default Department for new jobs. This can be adjusted when

recording a job under the Advanced options

Typist

Defines the default Typist for new jobs. This can be adjusted when recording a job

under the Advanced options.

If set to System Default, the job is allocated to the typist group that is assigned to

the chosen department job type.

Language

Defines the language used. Available options are English, French, and German.

When a new language is selected it is used immediately. For example, if you select

French, the interface is immediately updated to French.

View Font Size

Defines the list item font size.

Confirm delete job

Set this on to be prompted to confirm each time you delete a job.

Confirm end job

Set this on to be prompted to confirm each time you end a job.

Using WinScribe on the iPhone

Option

Description

Recording Quality

Defines the recording quality used. Available options are Normal, Medium, and

High.

 Normal = GSM 8k: The recordings will be of lower quality, but have the

smallest file size.

 Medium = GSM 11k: This combines average quality with conservative file size

for recordings.

 High = GSM 22k: Provides a high quality but the file size of recordings will be

relatively large.

Max sent jobs

Defines the maximum number of jobs retained in the Sent Jobs list. Once this

maximum figure is reached, the oldest job is purged each time a new job is added.

Author ID

The Author ID of the user recording jobs

Password

The password of the user recording jobs

WinScribe Web Server URL

Enter the address of your web server, for example:

http://12.34.56.789/wsppcserver

For sites that have implemented a secured socket layer, the address will start with

'https:'

Network Connection

Defines the network connection used to upload jobs. Choose from Wifi Only or

All Available. The All Available option will try Wifi first, and if a connection can't

be made will then try your Telco 3G connection.

Max Search Records

Defines the maximum number of job records to return when using the search

function.

Check Network Connection

Select this option to check the current status of network connectivity.

WinScribe for iPhones

Creating a Job

To create a new job, press the Record New Job button to open the Recorder.

You are now ready to:

 Enter a Subject (see page 9)

 Change the Job Type (see page 9)

 Set the Job Priority (see page 10)

 Set Advanced Job Options (see page 10)

 Record the Job (see page 11)

 Save / Send the Job (see page 11)

Using WinScribe on the iPhone

Enter a Subject

1. Enter a Subject by pressing the > button

The information entered here is added to the Notes field of the job within WinScribe and is also

displayed in the Job List on the iPhone to help identify jobs.

2. Press Done to return to the Recorder.

Change the Job Type

1. The default job type (as defined in your settings) is selected automatically.

2. Change the Job Type if required by pressing the > button and selecting the job type from the

available list.

3. Press when done to collapse the list and return to the Recorder.

WinScribe for iPhones

Set the Job Priority

1. By default, the job priority is set to OFF (Normal).

2. If this is a high priority job, change the priority by pressing the button to ON (High).

Jobs with a high priority are display with a icon in the Job List.

Set Advanced Job Options

Use the Advanced options to change the department, typist, and enter user defined fields.

1. Access the Advanced options by pressing the > button

2. Enter the appropriate information and press Done to return to the Recorder.

Note: You can enter any number of user defined fields (according to the fields that have been

configured for the job type selected), but only the first two are shown in the Job List. The remaining

fields can be viewed by opening the job.

Using WinScribe on the iPhone

Record the Job

1. Press Record to start recording.

2. Press Stop to cease recording.

3. If required, press Play to playback the job.

Recording Mode (Insert and Overwrite)

You can insert new dictation at any position in a job, with or without overwriting existing words

depending on the recording mode selected:

 Select Overwrite to overwrite existing dictation from any position in a job. For example, you may

want to overwrite the last paragraph of the current job. Overwrite mode is the default mode for

jobs.

 Select Insert to insert new dictation at any position in a job without overwriting existing words.

To insert or overwrite dictation:

1. Use the Play button or audio slider to locate the required position in the job.

2. Toggle the Insert/Overwrite button until dictation is in the required mode.

3. Press Record and record dictation as required.

Save / Send the Job

There are three ways to finish the current job:

Button

Action

Press the Send button to finish the job.

 If a network connection can be found, the job is uploaded to the WinScribe server ready for

typing. You will be able to view the job in your Sent Items folder.

 If a connection cannot be made, the job is stored in your Outbox until you reconnect to the

server.

Press the Back button to save the job and leave it in your Drafts folder. You can re-open, edit and

complete saved jobs at any time.

Press the Delete button to discard the job. All recorded information and details of the job are

deleted.

WinScribe for iPhones

Searching for a Job

To search for a job, press the Search area and enter the string to search for:

You can filter the search results based on where the jobs are stored:

 All: returns results for jobs on both the iPhone and the Server

 iPhone: returns results for jobs on the iPhone only (in either the Drafts or Outbox)

 Server: returns resutls fo jobs on the Server only

Press the icon, to open the Job Search menu.

The menu lists the last two search criteria you have entered, and also provides options for displaying the

last 50 and last 10 server jobs.

The Search only returns jobs that you have recorded (based on your Author ID).

To return jobs that other authors have recorded, enter a space then the letter a at the end of

the search string. For example, instead of searching for 1234567890, search for 1234567890 a

Using WinScribe on the iPhone

The Job List

The Job List groups your jobs into one of the following folders:

 Drafts

 Outbox

 Sent

The Drafts Folder

The Drafts folder shows all jobs that you have created on the iPhone but have not yet completed (or

sent).

These jobs all display with an icon.

You can edit job details, record additional information (using either the insert or overwrite mode), and

save a job from the Drafts folder, as many times as needed before sending it. Once sent, it is moved to

the outbox and queued for uploading.

Press the Edit button to enable selection of multiple jobs. You can then Delete or Send those jobs in one

action.

WinScribe for iPhones

The Outbox

The Outbox holds jobs that have been completed and are waiting to be uploaded to the Server.

These jobs all display with an icon.

You can open a job from the Outbox to playback the dictation and view job details, however you cannot

edit the job.

Once a connection is made and the job is uploaded, it is moved from the Outbox to the Sent folder.

Sent Items

The Sent folder shows the jobs that have been sent and uploaded to the WinScribe Server from the

iPhone.

These jobs all display with an icon.

You can view job properties from the Sent items, however you cannot playback the audio.

The Job properties that are displayed are:

 Author

 Status (eg, Waiting for Typist)

 Subject

 User fields

 Department

 Job type

 Priority

 Typist

 Length

 Created

 Closed by author - date/time the job was closed (the sent button pressed)

 Ready for typist - date/time the job was made available for typing.

 Server job number

Note: The number of jobs kept in this folder is determined by the Max Sent Jobs option in the Settings.

Once the maximum number of jobs is reached, the oldest job is deleted to ensure the most recent jobs

are still available.

Using WinScribe on the iPhone

Working Offline

When starting WinScribe for the first time, you'll need to configure the settings (see page 6) including

your Author ID, password, and WinScribe Web Server URL. You must to be connected in order for the

application to synchronize with the server and obtain a license and the job type, department, and typist

information.

Once configured, the iPhone automatically connects to the web service if it is available, to upload jobs

and synchronize data between the iPhone device and the WinScribe database.

If a network connection is not available, you can work offline. Jobs recorded while offline are stored on

the iPhone (in the Outbox), and transferred automatically to the server the next time a connection is

made.

Getting Version Information

When requesting technical support, you may be asked to supply the version number.

To identify the Version Number:

1. Press the WinScribe quotes at the top of the screen.

2. The version information is displayed:

WinScribe for iPhones

Launching WinScribe from Another Application or

Browser on the iPhone

Another feature of the Winscribe iPhone application is the ability to use a custom URL scheme. That

scheme can then be used to launch WinScribe from either a browser or another application on the

iPhone.

The other application simply needs to pass some basic job parameters to WinScribe. At this point the

recorder screen opens ready to start a new job.

Syntax:

winscribe://subject=note&user1=1111&user2=2222&user3=3333&user4=4444&user5=55

55&jobtype=1&dept=2

Parameter

Description

winscribe://

The start of the custom URL scheme

subject

The string to enter as the subject of the job.

The information entered here is added to the Notes field of the job within

WinScribe and is also displayed in the Job List on the iPhone to help identify

jobs

user1

user2

user3

user4

user5

The user defined fields according to the job type chosen.

These are configured by your WinScribe Administrator using the Web Manager

application.

job type

The job type ID or description.

department

The department ID or description.

The parameters are joined by an ampersand (&) to make up the URL.

The job type and department can be entered as either an integer value (using the job type and

department ID), or an alpha-numeric value (using the description).

Example 1:

winscribe://subject=note&user1=1111&user2=2222&user3=3333&user4=4444&user5=55

55&jobtype=3&dept=2

Example 2:

winscribe://subject=Davison Post Surgery

Visite&user1=Davison&user2=1234567890&jobtype=Diagnosis&dept=Outpatient

Index

Change the Job Type • 9

Configuring WinScribe Settings • 6

Creating a Job • 8

Enter a Subject • 9

Getting Version Information • 15

How it Works • 4

Launching WinScribe from Another Application or

Browser on the iPhone • 16

Record the Job • 11

Save / Send the Job • 11

Searching for a Job • 12

Sent Items • 14

Set Advanced Job Options • 10

Set the Job Priority • 10

Starting WinScribe • 5

System Requirements • 4

The Drafts Folder • 13

The Job List • 13

The Outbox • 14

Using WinScribe on the iPhone • 5

WinScribe for iPhones • 4

Working Offline • 15

Index